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Human Resources

Butler County Community College Grievance Procedure

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The College is committed to be in compliance with the Pennsylvania Human Relations Act (43 P. S. §§ 951-962.2) and the Pennsylvania Fair Educational Opportunities Act (24 P.S. § § 5001-5009).  Employment and educational opportunities at Butler County Community College are available to all as required by Title VI, Title VII, Title IX, Section 504 of the Rehabilitation Act, the Pennsylvania Fair Educational Opportunities Act, the Pennsylvania Human Relations Act, and all applicable laws and regulations.

 

Any applicant, employee, or student who has a concern or complaint regarding race, color, religious creed, ancestry, national origin, handicap or disability, age, or sex related to admission, treatment, programs, activities, employment opportunities, policies, and practices, access, and/or accommodations at Butler County Community College has the following options:

 

Discrimination, Harassment, Sexual Harassment, and Accommodation Complaint Procedure

 

These procedures are to provide an avenue to promptly and fairly address issues in the most equitable manner relating to the discrimination of applicants, employees, or students with regard to race, color, religious creed, ancestry, national origin, handicap or disability, age, or sex.  An applicant, employee, or student may file a complaint.  An individual filing an alleged complaint is known as the Complainant.  A complaint is an allegation that some type of discrimination, harassment, or sexual harassment occurred with respect to race, color, religious creed, ancestry, national origin, handicap or disability, age, or sex.

 

Informal Process

 

Any applicant, employee, or student who believes he or she has been discriminated against, harassed, sexually harassed, or denied access or accommodation shall request a meeting with the Director of Human Resources/Equal Opportunity Compliance Officer within sixty (60) College work days of the occurrence or condition giving rise to the alleged complaint.  A College work day is defined as a day on which College Administrative Offices are open for normal business excluding holidays, Saturdays, and Sundays.  The informal process includes providing information, counseling, advising, mediation, and possibly fact-finding in an attempt to informally remedy the alleged complaint as early as possible.  Every attempt will be made to protect the privacy of all individuals involved.

 

Formal Process

  1. If the alleged complaint is not resolved through the informal process, a Complainant may, within 20 College work days after the informal process concludes, file a written complaint with the Director of Human Resources/Equal Opportunity Compliance Officer.  The written complaint should be submitted to the Director of Human Resources/Equal Opportunity Compliance Officer, Butler County Community College, 107 College Drive, Butler, PA 16002, using the Butler County Community College Discrimination, Harassment, Sexual Harassment, and Access/Accommodation Grievance Form (Grievance Form).
  2. The Director of Human Resources/Equal Opportunity Compliance Officer shall have five (5) College work days following the receipt of the written complaint to schedule a meeting to promptly discuss the alleged complaint with the Complainant.  Following the meeting with the Complainant, the Director of Human Resources/Equal Opportunity Compliance Officer shall have ten (10) College work days to investigate the allegation, discuss it with the accused individual(s) and other individuals who may be involved or can provide additional information, and submit a written response to the Grievance Form.  A copy of the Grievance Form and the response shall be reviewed with the President and respective Vice President, if deemed appropriate by the President, prior to the Director of Human Resources/Equal Opportunity Compliance Officer providing a disposition of the alleged complaint.
  3. The disposition of a complaint against a student shall be made in accordance with the disciplinary procedures as outlined in the Student Code of Conduct and in consultation with the Director of Human Resources/Equal Opportunity Compliance Officer.
  4. The disposition of all other complaints shall be made by the Director of Human Resources/Equal Opportunity Compliance Officer after conducting an internal investigation and convening meeting(s) to discuss the alleged complaint with the Complainant, the accused individual(s), other individuals who may be involved or can provide additional information, and a meeting with the President and respective Vice President, if deemed appropriate by the President, to discuss the grievance prior to providing a disposition of the complaint.  The written decision of the Director of Human Resources/Equal Opportunity Compliance Officer regarding the validity of the grievance and the corrective action plan, if any, shall be given to the Complainant within ten (10) College work days following the initial meeting with the Complainant unless an extension is necessary and mutually agreed to by the Complainant and the Director of Human Resources/Equal Opportunity Compliance Officer.  The decision of the Director of Human Resources/Equal Opportunity Compliance Officer shall be the final decision rendered through the grievance process.
  5. Every attempt will be made to protect the privacy of all individuals involved.

 

Time Limitation

 

The filing of any complaint during the informal or formal process shall be completed within the time limits specified above.  In the event additional time is necessary, the specified time limits may be extended upon mutual written agreement by both the Complainant and the Director of Human Resources/Equal Opportunity Compliance Officer.

 

Rights of the Complainant and Other Individual(s) Involved

 

  1. The College will not retaliate or tolerate any retaliatory action(s) against any applicant, employee, or student for filing a harassment or discrimination complaint, or assisting, testifying, or participating in the investigation of such a complaint.  Appropriate disciplinary action will be taken for violations of the anti-retaliation policy.  Any suspected retaliation should be reported to the Director of Human Resources/Equal Opportunity Compliance Officer, Butler County Community College by telephone at (724) 287-8711, Ext. 8353, or in writing at P. O. Box 1203, Butler, PA 16003-1203.
  2. The Complainant, the accused, and any other individual(s) involved may be accompanied by a representative during the informal or formal process.  Notice should be provided to the Director of Human Resources/Equal Opportunity Compliance Officer in advance of any such appearance.  The College reserves the right to have their attorney participate at any time during this process, if deemed necessary.
  3. A complaint may be withdrawn at any time during the informal or formal process by the Complainant.

 

U. S. Office of Civil Rights

 

Complaints may also be filed with the Philadelphia Office, Office of Civil Rights, U.S. Department of Education, 100 Penn Square East, Suite 515, Philadelphia, PA  19107-3323.

 

Pennsylvania Human Relations Commission

 

Complaints may also be filed with the Pennsylvania Human Relations Commission, Pittsburgh Regional Office, 301 Fifth Avenue, Suite 390, Piatt Place, Pittsburgh, PA 15222]

 

Form

 

BC3 Discrimination, Harassment, Sexual Harassment, and Access/AccomodationGrievance Form (pdf).

 

 

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Contact Human Resources

Phone: 724.287.8711 Ext. 8353

HR Mailing Address

Linda M. Dodd
Director of Human Resources/Equal Opportunity Compliance Officer
Butler County Community College
P.O. Box 1203
Butler, PA 16003-1203

Butler County Community College • 107 College Drive • Butler, PA • 16002
724.287.8711 • Toll-Free: 888.826.2829 • Fax: 724.285.6047
mailing address: PO Box 1203 • Butler, PA • 16003-1203

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