Financial Aid - Federal Progress and Complete Withdraw
In order to receive, or continue to receive, federal financial aid, all students must meet the following requirements. The federal financial aid programs include Pell Grants, SEOG Grants, Staffod Loans, Federal Work-Study, and ACG Grants.
This policy differs from the College's academic policy.
What is Financial Aid Progress?
In order to continue to receive federal financial aid, you must be "progressing" towards a degree. To make progress, you must earn 75% of the credits you were paid to take. The Financial Aid Office is required to monitor your progress every academic year. Our office checks your progress in May. Any deficiencies in your progress must be made up at your expense by successfully completeing courses at Butler County Community College. Once the deficiency is remedied, you must request that aid be reinstated for subsequent periods of enrollment.
- Right to appeal- You have one opportunity to request, in writing, a review of your financial aid eligibility. The letter, addressed to the Director of Financial Aid, should descripe in detail the reason(s) for failure to make satisfactory progress.
- Repeated courses- Financial Aid may be used to pay for a repeat of a "D" or an "F" grade one time. A repeated class does not count towards financial aid progress.
Maximum Time Frame
Your federal financial aid eligibility is limited to 150% of the published length of your program. Generally, BC3 Associate Degree programs are about 64 credits in length. Therefore, a student will be eligible for financial aid up to attaining 96 credits.
You may submit a request to waive the maximum time frame requirment, but take into consideration, appeals are considered on a case by case basis. Once you reached 128 total credits, no further appeal will be granted.
What happens if I Completely Withdrawal?
You may owe money to the college and/or the Department of Education if you completely withdrawal from the college or decide to stop attending your classes.
You must contact the Financial Aid Office to discuss your options if you are unable to attend your classes.
Required Financial Aid Progress
If you were paid:
Full-time both semesters
3/4 time both semesters
1/2 time both semesters
1/4 time both semesters
Full-time and 3/4 time
Full-time and 1/2 time
Full-time and 1/4 time
3/4 time and 1/2 time
3/4 time and 1/4 time
1/2 time and 1/4 time
You must pass for the year:
18 credits
14 credits
9 credits
5 credits
16 credits
14 credits
12 credits
12 credits
9 credits
7 credits
One Term Attendance
If you were paid
Full-time
3/4 Time
1/2 Time
1/4 Time
You must pass
9 credits
7 credits
5 credits
3 credits
Minimum Overall QPA Requirements
Total Credits
12-23
24-35
36 or more
Overall QPA
1.5
1.8
2.0
